Visitor Management Buyer's Guide
Visitor Management Software Comparison 2026: Lobbipad, Envoy, Vizito, Eptura & Sign In App
Compare five visitor management platforms across pricing, visitor volumes, hardware, integrations, privacy, platform scope and other factors that matter when choosing a visitor management system.
Last reviewed: October 2026
Choosing visitor management software is no longer simply about replacing a paper visitor book.
Modern visitor management systems can help organizations pre-register guests, automate host notifications, print visitor badges, manage compliance requirements, support emergency procedures and maintain an accurate overview of who is on site.
But the platforms available today differ considerably in complexity, pricing, hardware strategy, integrations and target audience.
In this guide, we compare five visitor management solutions: Lobbipad, Envoy Visitors, Vizito, Eptura Visitor and Sign In App.
The goal is not to declare one platform the best. Instead, this comparison highlights meaningful differences that can help organizations determine which type of solution fits their requirements.
Quick comparison
Most established visitor management platforms already provide features such as pre-registration, QR check-in, host notifications and badge printing. The differences become more useful when looking at pricing, hardware, visitor volumes, hosting and the wider scope of each platform.
| Comparison point | Lobbipad | Envoy Visitors | Vizito | Eptura Visitor | Sign In App |
|---|---|---|---|---|---|
| Platform focus | Dedicated visitor management + employee check-ins | Broader workplace platform | Dedicated visitor management | Enterprise workplace & visitor platform | Visitor, employee & contractor sign-in |
| Published starting price | From €41/location/month | Free tier available; paid plans available | From €29.95/location/month | Contact sales | From €485/site/year |
| Unlimited visitors | Yes on Visitor Plus | Depends on plan | Depends on plan; Enterprise offers unlimited visits | Not publicly specified | Yes on Core |
| Kiosk approach | iPad | iPad | iOS, Android & browser options | Dedicated visitor/kiosk workflows | iPad |
| Multiple locations | Yes | Yes | Yes | Yes | Yes |
| Multiple kiosk devices | Multiple iPads per licensed location | Depends on deployment/plan | Supported | Depends on deployment | Multiple iPads supported |
| Microsoft ecosystem | Teams, Outlook, Entra ID | Teams, Microsoft integrations | Teams, Entra ID + Microsoft integrations | Microsoft & enterprise integrations | Teams, Entra ID |
| SSO | Available | Available | Selected plans | Available | Selected plans |
| Employee presence | Employee Check-ins add-on | Part of broader workplace offering | Visitor-focused | Part of broader workplace offering | Employee & contractor sign-in; workforce options |
| European data hosting | AWS Frankfurt | Confirm selected deployment | European hosting | Confirm selected deployment | EU region available |
| Public free trial | 30 days | Available | 14 days | Demo/contact sales | 15 days |
| Pricing transparency | Public | Public | Public | Quote-based | Public |
Some functionality depends on the selected plan or deployment. Always verify current features and commercial terms directly with the provider.
1. Lobbipad
Lobbipad is a visitor management platform built around a straightforward iPad-based reception experience. Visitors can register themselves at reception while organizations automate host notifications, visitor badges, document acceptance and visitor pre-registration. Rather than functioning as a large workplace-management suite, Lobbipad focuses primarily on visitor management, with employee check-ins available as an additional module.
Key capabilities
- Visitor check-in and check-out
- Visitor pre-registration
- QR-based check-in
- Badge printing
- NDA, safety instruction and document acceptance
- Host notifications
- Microsoft Teams notifications
- Microsoft Outlook integration
- Microsoft Entra ID
- Okta
- Slack
- Multi-location management
- API integrations
- Visitor history and reporting
- Employee check-ins
Platform details
Multiple iPads can be used at a licensed location without requiring a separate visitor-management licence for every device. Customer data is hosted using AWS infrastructure in Frankfurt, Germany. Organizations can configure visitor-data retention periods.
Pricing
Visitor Plus starts at €41 per location per month and includes unlimited visitors. Visitor Pro is available for organizations requiring additional notification and integration capabilities. A 30-day free trial is available.
Lobbipad may be worth considering when
- dedicated visitor management without a large workplace suite
- an iPad-based reception
- unlimited visitor registrations on the relevant plan
- transparent per-location pricing
- Microsoft integrations
- GDPR-focused visitor processing
- centralized multi-location management
- employee check-ins alongside visitor management
2. Envoy Visitors
Official website: envoy.com
Envoy Visitors forms part of the broader Envoy workplace platform. In addition to visitor management, Envoy provides products and workflows covering other areas of workplace operations and security.
Key capabilities
- Visitor registration
- Pre-registration
- QR workflows
- Visitor badges
- Host notifications
- Legal document signing
- Visitor screening
- Multi-location deployments
- Identity and workplace integrations
- Security-oriented visitor workflows
Platform details
Envoy uses iPads for its visitor sign-in kiosk experience. Its broader platform extends beyond reception and visitor registration.
Pricing
Envoy publishes multiple subscription options. Visitor volumes, functionality and commercial terms depend on the selected plan.
Envoy Visitors may be worth considering when
- visitor management as part of a broader workplace platform
- extensive workplace integrations
- advanced workplace or security workflows
- an ecosystem extending beyond visitor registration
3. Vizito
Official website: vizito.com
Vizito is a Belgian visitor management provider offering digital visitor registration across different hardware environments. Its positioning is closer to dedicated visitor management than to a large workplace-management suite.
Key capabilities
- Visitor registration
- Pre-registration
- QR check-in
- Badge printing
- Document signing
- Host notifications
- Microsoft Teams
- Slack
- Microsoft Entra ID
- SSO on selected plans
- API integrations
- Multiple locations
- GDPR-related visitor-management functionality
Platform details
Vizito supports multiple device environments, including iOS, Android and browser-based approaches. This can be useful for organizations that want hardware flexibility.
Pricing
Vizito publishes several pricing tiers. Visitor limits and advanced functionality vary between plans, with unlimited visits available on its Enterprise offering.
Vizito may be worth considering when
- dedicated visitor management
- flexible kiosk hardware
- a relatively low entry price
- European visitor-management software
- several subscription tiers based on visitor volume and requirements
4. Eptura Visitor
Official website: eptura.com
Eptura Visitor evolved from Proxyclick and forms part of Eptura's wider workplace platform. It can fit into a broader workplace and physical-security environment.
Key capabilities
- Visitor registration
- Pre-registration
- QR check-in
- Badge printing
- Host notifications
- Visitor screening
- Document signing
- Identity and security workflows
- Access-control integrations
- Multi-location deployments
- Workplace integrations
- Reporting and analytics
Platform details
Eptura is particularly relevant where visitor management needs to connect with wider workplace or physical-security infrastructure.
Pricing
Simple visitor-management pricing is not publicly displayed in the same way as some other platforms. Organizations generally contact Eptura for commercial terms.
Eptura Visitor may be worth considering when
- complex enterprise deployments
- deeper physical-security or access-control integrations
- visitor management within a larger workplace-management environment
- extensive functionality across multiple workplace processes
5. Sign In App
Official website: signinapp.com
Sign In App combines visitor management with employee and contractor sign-in functionality. The platform covers both reception workflows and broader workplace presence and safety use cases.
Key capabilities
- Visitor registration
- Visitor pre-registration
- QR-based sign-in
- Badge printing
- Document acceptance
- Host notifications
- Microsoft Teams
- Slack
- Microsoft Entra ID
- Multiple locations
- Employee and contractor sign-in
- Evacuation functionality
- Additional time and attendance capabilities
Platform details
Sign In App extends sign-in functionality to employees and contractors. Multiple iPads can be used within supported subscriptions.
Pricing
Sign In App publishes subscription pricing and offers multiple plans depending on required functionality. A free trial is available.
Sign In App may be worth considering when
- visitor and employee sign-in within the same ecosystem
- contractor sign-in
- workplace safety and evacuation functionality
- multiple reception devices
- optional time and attendance capabilities
Which type of visitor management platform fits your organization?
There is no single visitor management platform that fits every organization. The most suitable category depends on what the organization is trying to achieve.
Dedicated visitor management
Organizations primarily looking for digital reception, pre-registration, visitor badges, notifications and compliance workflows may prefer a dedicated visitor-management product. Lobbipad and Vizito are closer to this category.
Broader workplace platforms
Organizations looking to connect visitor management with a larger workplace or security environment may want to investigate Envoy or Eptura.
Visitor and employee presence
Organizations wanting visitor management alongside employee or contractor presence functionality can consider platforms such as Lobbipad and Sign In App.
Standardized iPad kiosk or hardware flexibility
Lobbipad uses an iPad-based approach, while Vizito supports a wider range of hardware environments. Neither approach is inherently better.
What should European organizations consider?
Visitor-management software can be deployed globally, but organizations operating in Europe often need to pay particular attention to privacy and data-processing requirements.
GDPR
Visitor systems can process personal information including names, companies, arrival times, photographs and signed documents.
- what visitor information is collected
- why it is collected
- how long it is retained
- who can access it
- how deletion requests are handled
- whether appropriate data-processing agreements are available
Data location
Organizations should verify where visitor data is stored and whether regional hosting is available. Lobbipad stores customer data using AWS infrastructure in Frankfurt, Germany, documented in its Security & privacy overview. For other providers, organizations should confirm the hosting region applicable to their specific deployment.
Data retention
Organizations should check whether retention periods can be configured according to their own privacy policies, operational requirements and applicable legal obligations.
Dedicated visitor management vs. a workplace platform
One of the most important decisions is how much software the organization needs.
Dedicated visitor-management requirements
- digital reception
- visitor registration
- visitor badges
- host notifications
- pre-registration
- compliance documents
- visitor reporting
Broader workplace-platform requirements
- desk booking
- room booking
- access control
- workplace analytics
- space management
- physical security
- other workplace operations
More functionality is not automatically better. The appropriate platform depends on the complexity of the organization and the problems the software needs to solve.
Questions to ask before choosing visitor management software
- Is pricing based on locations, employees, visitors or kiosk devices?
- Are visitor registrations unlimited?
- Can multiple reception devices be used at one location without additional licences?
- Which kiosk hardware is supported?
- Where is visitor data hosted?
- Can visitor-data retention periods be configured?
- Does the system support your identity provider?
- Does it integrate with Microsoft Teams, Slack or your preferred communication platform?
- Can visitors be pre-registered through calendar workflows?
- Can visitors sign NDAs, safety instructions or other documents?
- Which badge printers are supported?
- Can multiple locations be managed centrally?
- Is an API available?
- What support is included in the subscription?
- Is a free trial available?
- Which functionality requires a higher subscription tier?
Frequently asked questions
What is visitor management software?
Visitor management software digitizes the process of registering and managing people entering a workplace or facility. It can handle check-in, host notifications, visitor badges, pre-registration, documents, reporting and compliance workflows.
Can visitor management software replace a paper visitor book?
Yes. Digital systems can replace paper visitor books while providing searchable visitor records, automatic notifications and configurable data-retention periods.
Can visitors check in using a QR code?
Many modern visitor-management systems support QR-based workflows for pre-registered visitors, contactless check-in or both.
Can visitor management software print badges?
Yes. The five platforms covered in this comparison provide visitor-badge functionality, although supported printers and plan requirements can differ.
Does visitor management software integrate with Microsoft Teams?
Several visitor-management platforms integrate with Microsoft Teams. Exact functionality and plan requirements should be verified with the selected provider.
Should I choose an iPad visitor management system?
An iPad-based system can provide a standardized kiosk experience. Organizations preferring Android or browser-based kiosks may prioritize a platform supporting multiple hardware environments.
What is the best visitor management software?
There is no universal best platform. A useful comparison should consider functionality, visitor volume, locations, integrations, hardware, privacy requirements and total cost.
Is visitor management software GDPR compliant?
Software alone does not automatically make an organization's process GDPR compliant. Visitor-management software can support GDPR-related processes through data collection controls, retention controls, access restrictions and deletion procedures.
Where should visitor data be hosted?
There is no single hosting location appropriate for every organization. Companies should consider privacy requirements, security policies, contracts and data-processing arrangements.
Compare visitor management software using your own workflow
Feature lists only tell part of the story. Before selecting a platform, test the actual experience for:
- the visitor checking in
- the employee receiving the visitor
- the receptionist managing arrivals
- the administrator managing locations and visitor records
- where relevant, employees or contractors checking in
Lobbipad offers a 30-day free trial, allowing organizations to test visitor management in their own environment before making a decision.
Sources and verification
Information in this comparison was reviewed in October 2026 using publicly available product, pricing, integration and documentation pages from Lobbipad, Envoy, Vizito, Eptura and Sign In App.
Product functionality, pricing, limits and commercial terms can change. Organizations should verify current requirements and commercial terms directly with each provider before making a purchasing decision.