Visitor management
Visitor management made simple.
Welcome visitors professionally, automate repetitive reception tasks and always know who's on site. Lobbipad brings visitor registration, host notifications, pre-registration, badges and visitor records together in one simple system.
No credit card required · Set up in minutes
Welcome
Who are you visiting?
Digital visitor registration
Replace the visitor book. Keep the welcome.
Paper visitor books and manual reception processes create unnecessary administration and make it harder to maintain an accurate overview of who's on site.
Lobbipad gives visitors a simple digital check-in experience while automating the administrative work happening behind the scenes.
Visitors register themselves, employees are automatically notified and reception maintains a real-time overview — without making the arrival experience feel impersonal.
The visitor book
Handwritten, hard to search and visible to the next visitor in line.
Lobbipad
Welcome
Who are you visiting?
A guided digital check-in that takes seconds and files itself.
The visitor journey
One smooth experience, from invitation to sign-out.
Lobbipad connects every step of the visitor journey.
01 — Before arrival
Pre-register before they arrive
Pre-register visitors and send them the information they need before their visit. A personal QR code makes arrival even faster, while reception can already see who is expected.
- Pre-register via a secured link or calendar integration
- Invitation email with a personal QR code
- Scan the QR code to check in instantly
- Reception sees a daily overview of expected visitors
- Practical details: address, parking, floor
- Bulk pre-registration for groups and events
01 — Before arrival
Pre-register before they arrive
Pre-register visitors and send them the information they need before their visit. A personal QR code makes arrival even faster, while reception can already see who is expected.
- Pre-register via a secured link or calendar integration
- Invitation email with a personal QR code
- Scan the QR code to check in instantly
- Reception sees a daily overview of expected visitors
- Practical details: address, parking, floor
- Bulk pre-registration for groups and events
02 — Arrival
Check in in a few seconds
Visitors check in using the Lobbipad iPad at reception or entrance. The experience can reflect your organisation's branding and guide visitors through the information required for their visit.
- Fast self-service check-in on iPad
- Your logo, colours and welcome message
- Safety instructions or NDA to confirm
- Multilingual, so everyone understands
03 — During the visit
The host knows immediately
As soon as a visitor arrives, their host can be notified automatically. Reception maintains a live overview of visitors currently on site.
- Instant notification by email, SMS or MS Teams
- Live overview of everyone present
- Evacuation list available in one tap
- Works across multiple locations
04 — Sign-out
Signed out, fully logged
Visitors check out when leaving, creating an accurate digital record of their visit and helping organisations maintain an up-to-date overview of who remains on site.
- Automatic check-in and check-out log
- Exportable visitor register
- GDPR-proof retention of visitor data
- Searchable history per location
Less administration
Let reception focus on people, not paperwork.
Lobbipad automates repetitive tasks around visitor registration so reception teams can spend less time managing lists, calling employees and processing visitor information.
Visitor checks in
iPad or QR code at the entrance.
Employee notified
Email, SMS or MS Teams.
Overview updates
The visitor appears as on site.
Automatic host notifications
Notify the right employee when their visitor arrives.
Pre-registered visitors
Know who is expected before they walk through the door.
Digital visitor records
Maintain an organised and searchable visitor history without paper logs.
Flexible by design
A professional welcome, even without a reception desk.
Not every location has a permanent receptionist. Lobbipad can provide visitors with a clear self-service check-in experience at offices, production sites and other workplaces where reception is limited or unmanned.
At locations with reception staff, Lobbipad handles repetitive registration tasks while reception remains available to provide a personal welcome.
With reception
Lobbipad supports reception staff and reduces repetitive administration.
Self-service
Visitors can independently complete the required check-in process.
Everything you need for a professional visitor experience.
Pre-registration
Prepare visits before guests arrive.
QR check-in
Give pre-registered visitors a faster way to check in.
Host notifications
Automatically notify employees when their visitor arrives.
Visitor badges
Identify visitors clearly while they're on site.
Safety instructions & agreements
Present relevant information and documents during registration.
Custom branding
Create a visitor experience that reflects your organisation.
Visitor overview
See who's currently registered on site.
Visitor history
Maintain a searchable digital record of previous visits.
Multi-location management
Use Lobbipad consistently across multiple locations.
Built for the real world
From customers to contractors.
Not every visitor comes to your workplace for the same reason. Lobbipad lets organisations create a consistent registration process for different types of people entering their locations.
Real-time visibility
Know who's in the building.
Maintain a current overview of registered visitors across your workplace. Reception and authorised users can quickly see who is on site, review visitor information and access the information needed when something unexpected happens.
- Live visitor overview
- Check-in and check-out status
- Visitor history
- Emergency visitor overview
- Location-based visibility
Integrations
Connect Lobbipad with the tools you already use.
Lobbipad integrates with the tools your organisation already relies on — from communication and calendar tools to identity management and network infrastructure.
Use our standard integrations for a quick setup, or connect Lobbipad with other software through our API.
Standard integrations
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Microsoft Teams
Microsoft Outlook
Microsoft Entra ID
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Slack
Cisco MerakiNeed something else?
Connect with virtually any software through our API.
Need to connect Lobbipad with another system? Our API makes it possible to integrate Lobbipad with other software and build workflows around your organisation's existing technology.
Custom integrations
Connections with other software through the Lobbipad API.
Multi-location
One visitor experience across every location.
Use Lobbipad across offices, factories and other workplaces while maintaining a consistent visitor experience. Manage visitor registration across locations without forcing every site to rely on a different process.
Security & privacy
Visitor data deserves proper protection.
Visitor registration involves personal data. Lobbipad is designed with data protection and security in mind, using established cloud infrastructure, access controls and secure data transmission.
One platform
Visitors and employees. One entrance.
Lobbipad can be used for more than visitor registration. Organisations can also use the same iPad environment for employee check-in and check-out, helping maintain an overview of both visitors and employees at the workplace.
Visitors
- 1Pre-register
- 2Check in
- 3Host notified
- 4Check out
Employees
- 1Check in
- 2Presence
- 3Working hours
- 4Check out
Visitor management FAQs
Ready to simplify visitor management?
See how Lobbipad can make every arrival easier for visitors, employees and reception.